| Number | Name | Type | Comment | Status | Complete |
|---|---|---|---|---|---|
| 77 | Finding #29 Harness Inspections | External Audit | Inspections of fall-arrest devices are inspected every 12 months instead of every 6 months as required by AS/NZS 1891.4:2009 Industrial fall-arrest systems and devices selection, use and maintenance. The Harness Inspection 16-07-24 record does not adequately demonstrate traceability as the serial numbers of the fall-arrest devices have not been recorded. Also on the worksite reviewed on 22/10/24 the working at heights harness and rope as overdue for inspection (inspection was due on 7/1/24). | Open | |
| 76 | Monitoring & Measuring | External Audit | The procedure Monitoring & Measuring refers to the Spotless Feedback system., Evaluation, Procedure updated to reflect current data sets. | Closed | 30-Sep-24 |
| 75 | Organisation Chart | The Organisation Chart requires updating., Evaluation, Organisation Chart updated to reflect current structure | Closed | 2-Oct-24 | |
| 74 | Incident 29-08-2024 | Incident | Corrective Actions, , Set up outriggers and braces of scaffold to take the planks and not have them attached to the building., Site safety discussions at Toolbox Talk | Closed | 2-Oct-24 |
| 73 | Compliance Review 2025 | Compliance Review | Transferred to new system | Closed | 26-Jul-25 |
| 72 | Finding #28 Notifiable Incidents | External Audit | The incident involving an electric shock was a notifiable incident however it was not recognised as such by Elliam., Client's proposed corrective action: Review SafeWork Australia's Information Sheet— Incident Notification dated November 2015 which provides examples of notifiable incidents and run a training session for all staff to explain what a notifiable incident is and what to do when one occurs. Records concerning the investigation of the root cause, corrective actions taken, and verfiication of corrective actions are to be very comprehensive when a notifiable incident occurs., Evaluation, , Training Material completed - Notifiable Incidents, Training completed. | Closed | 18-Sep-24 |
| 71 | Finding #27 Fire Extinguisher Service | External Audit | If a fire occurred Elliam staff at the office and storage facility and the worksite reviewed during this audit, may not be able to control it as some fire extinguishers have not been serviced in the last 6 months (not since April 2022), and there is no evidence that the one on the worksite has been serviced at all., Evaluation, Fire extinguishers to be replaced. | Closed | 2-Oct-24 |
| 70 | Finding #26 First Aid Kits | External Audit | The first aid kit at the 2-6 Market St, Rockdale work site does not contain the minimum number of items as stated in the First Aid Code of Practice, Appendix C., Evaluation, Larger first aid kit used onsite. | Closed | 2-Oct-24 |
| 69 | Finding #25 DHA Site Evacuations | External Audit | Although there is evidence that the evacuation process and emergency assembly points are communicated to staff working on the Department of Housing sites, there is no evidence that the evacuation process and emergency assembly point is communicated to staff working on Defence Housing Australia work sites., Evaluation, All projects now include the following documenbts:, , Environmental Management Plan, Quality Management Plan, WHS Management Plan, Project Induction, which includes emergency arrangements. | Closed | 30-Sep-24 |
| 68 | Finding #24 Site Inductions | External Audit | There is limited evidence that workers complete site inductions as there were no site induction records for the work site reviewed during this audit at 2-6 Market St, Rockdale., Evaluation, All projects now include the following documenbts:, , Environmental Management Plan, Quality Management Plan, WHS Management Plan, Project Induction, which includes emergency arrangements. | Closed | 30-Sep-24 |
| 67 | Finding #23 RCDs | External Audit | The RCD and extension cord owned by a subcontractor and present on the 2-6 Market St, Rockdale work site did not have valid tags on them., Evaluation, , Site Walk Throughs conducted. Refer Project Documents - Merrylands Library, Test & Test records maintained for subcontractors - see attached records Rooftek | Closed | 2-Oct-24 |
| 66 | Finding #22 Lifting Slings | External Audit | Inspected 3 round slings in the storage area. There is no evidence that they have been inspected and one of the slings is in poor condition without the manufacturer’s tag., Evaluation, , All harnesses and lifting equipment inspected - Inspection Records, Defective items removed. | Closed | 2-Oct-24 |
| 65 | Finding #21 Cement Powder & Lime | External Audit | There is no evidence that the hazards associated with using cement powder and lime (e.g. cement burns, silicosis) have been recognised on the 2-6 Market St, Rockdale work site. These hazards are not listed in any of the risk assessment documentation for this work site such as the Risk Assessment and SWMS. Therefore there is a risk that inadequate controls will be put in place when these materials are used., Evaluation, SWMS & Risk Assessment Proforma updated. | Closed | 2-Oct-24 |
| 64 | Finding #20 Risk Assessments | External Audit | Some risk assessments do not include all the controls required to mitigate the risk, refer to the incorrect high risk activities, state that irrelevant equipment needs to be used, state that irrelevant competencies are required, do not reference all applicable safety codes of practice, refer to superseded legislation, and do not state all the PPE to be worn. Examples of this are the risk assessments (in the form of a SWMS) for cutting concrete and roofing., Evaluation, SWMS updated and colsolidated into on overall SWMS - General Works which includes the following activies:, , Hazardous Chemicals, Portable Electrical Tools, Working at Heights | Closed | 2-Oct-24 |
| 63 | Finding #19 Environmental Management Plans | External Audit | Although Environmental Management Plans for project sites where Elliam is the head contractor exist, there is no evidence that Environmental Management Plan for project sites is communicated to staff and subcontractors., Evaluation, All projects now include the following documenbts:, , Environmental Management Plan, Quality Management Plan, WHS Management Plan, Project Induction, which includes emergency arrangements. | Closed | 30-Sep-24 |
| 62 | Finding #18 Individual Responsibilities | External Audit | There is limited evidence that Elliam has communicated quality, safety and environmental responsibilities to their staff., Evaluation, Job Descriptions prepared and communicated to staff. | Closed | 2-Oct-24 |
| 61 | Calibration | Laser Levels are no longer in use. Consideration could be given to excluding Calibration from the system scope., Evaluation, ISO 9001: 2015 Clause 7.1.5.2 Measurement Traceability added to the Exclusions in the Management System Manual | Closed | 18-Sep-24 | |
| 60 | WO = 19855260 | KPI Failure due to your non-conformance relating to WO = 19855260. Defects identified were related to Standard of Work, NOT56759: Principal’s inspection on date 26/7/2023 identified non conformance to part G of the contract. Defects are, but not limited to: .Fence and retaining wall not constructed on the existing fence line. Private owners were not consulted prior to works commencing, Evaluation, Fence relocated to correct position. | Closed | 31-Oct-23 | |
| 59 | Online Incident Report | Internal Audit | The online Incident Report is not currently in use., Evaluation, The following forms have been implemented:, , Hazard/Incident Report, Toolbox Talk, Site Walk Through, General Site Safety - Safe Work Procedures | Closed | 20-Aug-24 |
| 58 | Foreign Object in Eye | Incident | Evaluation, Goggles mandated for use when using concrete cutter., Confirmed at Toolbox Talk. | Closed | 24-Aug-23 |
| 57 | Electric Shock | Incident | Electric Shock to hand., Evaluation, Circuit incorrectly wired and marked by electrician., Action, Electrician excluded from site. | Closed | 30-Jun-23 |
| 56 | Falling Object | Incident | Hammer fell from scaffold., Evaluation, Soild hoarding installed atb the bottom of the scaffold to ensure that any falling objects remain within the scaffold structure, eliminating the possibility of falling outside the structure. | Closed | 31-Mar-23 |
| 55 | Induction Training | Internal Audit | Chris Thaemboon has not completed the WHSÂ Induction., Evaluation, Training now complete. | Closed | 6-Oct-23 |
| 54 | Finding #17 - Hazardous Chemicals | External Audit | Although flammable goods are now stored in a lockable bundied steel box, the storage container does not have the required signage on it., Evaluation, Warning sign attached. | Closed | 6-Oct-23 |
| 53 | Finding #16 - Fall Protection Equipment | External Audit | Although fall protection equipment has been inspected by a person qualified to do so, they have not been uniquely identified on the Inspection Checklist – Fall Protection Equipment record as the batch number, not the serial number has been recorded. Also, they are being inspected annually instead of every 6 months as required by AS1891.4 Industrial fall-arrest systems and devices., Evaluation, Fall protection no longer retained. All fall protection equipment is hire on an as needed basis. | Closed | 11-Oct-23 |
| 52 | Compliance Review 2024 | Reviewed identified legislation as recorded in the Legislation Register, Legislation References Added, , Code of Practice Sexual Harassment, Regulations Section 58, , No Issues Identified, No Actions Required | Closed | 13-Sep-24 | |
| 51 | Contractor's Licence Update | Contractor's Licence on record has expired., Evaluation, Contractors Licence updated. | Closed | 18-Oct-22 | |
| 50 | Contractor's Licence Update | Contractor's Licence on record has expired., Evaluation, Contractor's License updated. | Closed | 12-Oct-23 | |
| 49 | Organisation Chart | Internal Audit | Review of Organisation Chart to ensure currency., Evaluation, Organisation Chart updated and removed from Management System Manual | Closed | 7-Oct-22 |
| 48 | Evacuation Plan | Internal Audit | The Evacuation Plan to be reviewed and rehearsed on completion of the relocation to the new building., Evaluation, Relocation has been postponed. | Closed | 6-Oct-23 |
| 47 | Compliance Review 2023 | Reviewed identified legislation as recorded in the Legislation Register, No Issues Identified, No Actions Required | Closed | 4-Sep-23 | |
| 46 | Evacuation Plan | Internal Audit | Evacuation diagram should have the "You Are Here" marker., Actions, Evacuation diagram updated to include "You Are Here", Â | Closed | 22-Apr-22 |
| 45 | Finding #15 Root Cause | There is no evidence that the root causes of the 2 safety incidents that have occurred since the last Global-Mark Review have been investigated and the appropriate corrective action taken to eliminate the root cause/s of the incident to try to prevent them from recurring., Evaluation, An electronic Incident Form has been implemented to ensure that all recorded incidents are passed to administration for entry to the Management System and follow up corrective action. | Closed | 30-Nov-21 | |
| 44 | Finding #14 Electrical Isolation | Actions, Form Electrically Made Safe developed and implemented to advise site staff of the electrical switchboard status. | Closed | 23-Feb-22 | |
| 43 | Finding #13 Fire Extinguisher | If a fire occurred Elliam staff at the office and storage facility may not be able to control it as one of the two fire extinguishers has not been serviced in the last 6 months., Evaluation, Fire extinguishers tested. | Closed | 17-Oct-22 | |
| 42 | Finding #12 Main Switchboard | Actions, Switchboard doors re-instated & locked. | Closed | 17-Oct-22 | |
| 41 | Finding #11 Flammable Chemicals | There is an increased risk of fire as the flammable chemicals in the storage area are not stored in a flammable goods cupboard., Evaluation, Chemicals removed., Storage cupboard installed. | Closed | 17-Oct-22 | |
| 40 | Finding #10 Chemicals | The hazards associated with some chemicals; how to handle, store and dispose of them safely; the health and emergency response measures; and the environmental effects of the chemical may not be known as there are no Safety Data Sheets available for a number of chemicals in the storage area., Actions, Access includd in system to online SDS Library | Closed | 27-Jun-22 | |
| 39 | Finding #9 Risk Assessment | Internal Audit | Although a wide range of safety hazards are considered before work commences on job sites, there is limited evidence that the risks associated with several types of equipment to be used on the job are considered as part of the risk assessment., Evaluation, Risk Assessment form updated to include equipment/tools used. | Closed | 31-Oct-21 |
| 38 | Incident 30-11-2020 | Closed | 7-Dec-20 | ||
| 37 | Incident 17-05-2021 | Incident Luke Jones | Closed | 24-May-21 | |
| 36 | Document Backup | Document Backup arrangements have changed to online backup using One Drive, Actions, Procedure Document & Records Management updated to include One Drive | Closed | 23-Nov-21 | |
| 35 | Brian Carlson Plumbing | Contractors License Expired, Evaluation, License Updated | Closed | 19-Oct-21 | |
| 34 | Exit Signs | Internal Audit | Exit signs are required., Evaluation, Exit Signs Installed | Closed | 26-Oct-21 |
| 33 | Tag & Test Inspection | Tag & Test records maintained on servers. | Closed | 27-Jun-22 | |
| 32 | Compliance Review 2022 | Reviewed identified legislation as recorded in the Legislation Register, No Issues Identified, No Actions Required | Closed | 6-Oct-22 | |
| 31 | Organisation Chart | Internal Audit | The Organisation Chart requires updating., Evaluation, Organisation Chart Updated | Closed | 24-Oct-21 |
| 30 | Compliance Review 2021 | Reviewed identified legislation as recorded in the Legislation Register, No Issues Identified, No Actions Required | Closed | 3-Oct-21 | |
| 29 | Contractor's License Expiry - LA Electrical | Internal Audit | LA Electrical no longer used., Replaced by Aurora Electrical | Closed | 21-Jul-21 |
| 28 | Finding #8 - Release of Product | Although Elliam keeps records on the defects found upon completion for some jobs and on the daily progress of jobs, records which show evidence of conformance with acceptance criteria and traceability to the person authorizing release of products and services for all the work completed was not available., Evaluation, Release of Product defined in the Procedure Operations, as follows:, , Requirements are identified in Plans, Drawings, Specifications, Work Orders and other documents as an outcome of the Sales process., Job requirements are derived from plans and specifications., Identified job requirements are amanged using the Ascora software passage., Work is conducted as per identified job requirements., Satisfactory job completion is confirmed by the onsite Project Manager, Records of job completion are maintained in Ascora, Evidence of completion (images) is regularly provided to the client., Client acceotance of job completion is indicated by the payment of the associated invoice., ,  | Closed | 18-Oct-21 | |
| 27 | Finding #7 - Subcontractor Competence | There is limited evidence that Elliam checks the competence of the personnel of external providers, and that external providers are adequately insured as although evidence of competence and insurance was available for some contractors there were gaps., Evaluation, , Full review of Suncontractor Register undertaked., , Subcontracting requirements redefined., Unusued subcontractors removed., Supplier documents updated., Supplier reviews conducted. | Closed | 11-Oct-21 | |
| 26 | Finding #6 - First Aid Kits | The first aid kit on the worksite reviewed at 16 Collette Pde Parramatta was depleted of stock., Evaluation, , First aid kits reviewed and updated, Regular First Aid Kit inspection implemented using online form, Records of inspections maintained in the mansgement system | Closed | 27-May-21 | |
| 25 | Finding #5 - First Aid | Although there is a head contractor with qualified first aiders at some work sites, there is limited evidence that workers have timely access to a qualified first aider on all worksites., Evalution, First aid training requirements identified in the Skills Matrix, Evaluation, First Aid training completed. | Closed | 13-Oct-21 | |
| 24 | Finding #4 - Emergency Response | Although there is a head contractor who is in charge of emergency responses of some work sites, there is limited evidence that workers have been trained in how to respond to emergencies on all worksites., Evaluation, , Emergency Response Training developed., Emergency Response added to competency requirements., Training presented online. | Closed | 27-May-21 | |
| 23 | Finding #3 - Site Inductions | There is limited evidence that staff are inducted onto work sites although there is evidence that a site tour and instructions were given for the 16 Collette Pde Parramatta work site., Evaluation, , Project specific inductions implemented., Records of completed inductions maintained in the management system., Refer Project Induction for SES Upgrade Project | Closed | 27-May-21 | |
| 22 | Finding #2 - Tag & Test | Although test and tag registers for some equipment were sighted, evidence that all the electrical equipment used had been tested & tagged within the last 3 months could not be located., Evaluation, Tag & Test records included in the Management System, Tag & Test Inspection manage by System Reviews | Closed | 24-Aug-21 | |
| 21 | Finding #1 - Project Environmental Impacts | Internal Audit | Although environmental aspects and impacts and their significance are considered at a business level, there is no evidence that they are considered for individual projects., Evaluation, , Environmental aspects analysis conducted at the project level for all major projects., Aspects analysis included in Project Emvieonmental Management Plans | Closed | 27-May-21 |
| 20 | Legislation - Lead | Management Review | The legislation relating to the removal of lead is to be added to the Legislation Register, Evaluation, Lead Legislation added to Legislation Register | Closed | 1-Feb-21 |
| 19 | Lead Paint Removal | Management Review | Lead Paint Removal to be added to SWMS, Evaluation, SWMS Added for Window Removal - Lead Paint, Â | Closed | 25-Nov-20 |
| 18 | Organisation Chart | Management Review | Organisation Chart to be updated to better identify the role of consultants., Evaluation, Organisation Chart updatedd | Closed | 25-Nov-20 |
| 17 | Identified Training | Management Review | All identified training to be completed., Evaluation, All identified training completed., All training records up to date. | Closed | 13-Oct-21 |
| 16 | Incident 19-11-2020 | Incident | Fitness for Work, See attached Incident Report, Evaluation, Appropriate action taken., No further action required. | Closed | 25-Nov-20 |
| 15 | Risks Register - Noise, Working at Heights | Internal Audit | There could be benefit in adding the specific risks and control plans for Noise and Working at Heights to the Risks Register., Evaluation, Risks Register updated to include:, , Noise - Interested Party - Employees, Noise - Interested Party - Regulator, Working at Heights | Closed | 23-Nov-20 |
| 14 | Brian Carlson Plumbing | Internal Audit | Brian Carlson Plumbing to be added to the Subcontractors List, Evaluation, Brian Carlson Plumbing added to the Subcontractors List | Closed | 3-Nov-20 |
| 13 | Performance Evaluation | Internal Audit | While performance evaluation methods are detailed in the Objectives Register, there would be benefit in including a summary in the procedure., Evaluation, Table of Performance Evaluation methods added to procedure. | Closed | 1-Mar-21 |
| 12 | Fire Safety | Internal Audit | There could be benefit in presenting training on Fire Safety Awareness, Evaluation, , Emergency Response Training developed., Emergency Response added to competency requirements., Training presented online. | Closed | 22-Feb-21 |
| 11 | Identified Requirements | Internal Audit | Not all requirements have been identified - National Construction Codes & NSW Home Building Act, Evaluation, The following requirements have been added to the Legislation Register:, , National Construction Codes, Home Building Act 1989 No 147 | Closed | 1-Nov-20 |
| 10 | Incident Report Form | Internal Audit | There would be benefit in using the available online Incident Report, Evaluation, Ascora online Incident report to be implemented., Refer Management Review 25/11/2020 | Closed | 25-Nov-20 |
| 9 | Compliance Review 2021 | Reviewed identified legislation as recorded in the Legislation Register, No Issues Identified, No Actions Required | Closed | 15-Sep-21 | |
| 8 | Compliance Review 2020 | Reviewed identified legislation as recorded in the Legislation Register, No Issues Identified, No Actions Required | Closed | 1-Nov-20 | |
| 7 | Asset Group Services April 2020 | Complaint | Customer Complaint - site safety violations, Evaluation, Site Safety Rules discussed at Toolbox Meetings - see attached. | Closed | 15-Apr-20 |
| 6 | Incident 19-08-2020 | Incident | Neear miss incident 16 Collett Pde Parramatta, Refer attached Incident Report, Evaluation, Discussed at Toolbox Meeting 20/08/2020 | Closed | 20-Aug-20 |
| 5 | Procedure Name | There would be benefit including the words Incident Reporting in the procedure title to better describe the contents., Evaluation, Procedure name updated. | Closed | 24-Oct-20 | |
| 4 | Orgnisation Chart | Internal Audit | The Organisation Chart in the Mansgement System Manual is not current., Evaluation, Organisation Chart updated. | Closed | 24-Oct-20 |
| 3 | Interested Parties - WHS Policy | Internal Audit | It is not clear how the WHS Policy is made available to Interested Parties, Evaluation, , The WHS Policy is included with all tender submissions as a matter of proecdure., Management System Manual Section Policies updated to reflect this. | Closed | 1-Feb-21 |
| 2 | Interested Parties - Environment Policy | Internal Audit | It is not clear how the Environment policy is made available to Interested Parties, Evaluation, , The Environment Policy is included with all tender submissions as a matter of proecdure., Management System Manual Section Policies updated to reflect this. | Closed | 1-Feb-21 |
| 1 | Interested Parties - Quality Policy | Internal Audit | It is not clear how the Quality Policy is made available to Interested Parties, Evaluation, , The Quality Policy is included with all tender submissions as a matter of proecdure., Management System Manual Section Policies updated to reflect this. | Closed | 1-Feb-21 |